Policy on the Use of Meeting Rooms
The primary function of library meeting rooms is to provide space for
library-related activities such as story hours, film programs, discussion
groups, and other activities sponsored or co-sponsored by the library.
These activities will receive priority in the use of the rooms.
Library meeting rooms may be used for non-commercial purposes by individuals and
groups, including but not limited to those engaged in educational, civic,
cultural, and governmental pursuits. No sales are permitted on library
property, nor may any exhibit be advertised for sale. Library-sponsored
events shall be exempt from this requirement.
The library meeting room is not intended to be a regular meeting place for any
non-library group.
No
admission or attendance fee may be charged for any program or meeting held in a
library meeting room. All meetings must be open to the general public, and
groups using the library facilities may not exclude from the meeting any member
of the public on the basis of race, creed, color, national origin, religion,
political affiliation, age, sex, or physical ability.
The Chestatee Regional Library Board reserves the right to review and reject any
and all requests to use the room. Failure to adhere to the rules governing the
meeting room will result in denial of the privilege to use the facility.
The user of the meeting room is responsible for leaving it in the same condition
in which it was found. Group activities involving more than normal wear or
tear on the room will not be permitted, nor will activities that might disturb
regular library operations. If a meeting in progress does disturb library
operations, the library reserves the right to immediately terminate the event.
The group, upon notification of a disturbance, shall immediately discontinue the
disturbance or vacate the premises.
Applications for the use of the room may be obtained at any branch of the
library system. The application must be filled out in full, signed by the
applicant, and approved by the Branch Manager. The applicant must sign a
statement affirming that he/she is aware of the library's policy on the use of
the room and that the group will abide by the policy. If audiovisual
equipment is required, it should be reserved at the time of the application. In
accepting reservations for the use of a meeting room, the library will not
discriminate on the basis of race, creed, color, national origin, religion,
political affiliation, age, sex, or physical ability.
Any damage to or loss of library property resulting from the use of the room
will be the responsibility of the group using it. Users are also
responsible for any equipment or supplies owned by any group or individual
brought into the meeting room, and such material must be removed at the
conclusion of the meeting. The library is not responsible for items left
in the room.
When it is necessary for a key to be issued to the adult in charge of a meeting
or event, that adult shall pick up the key prior to library closing time
immediately before the scheduled meeting. This same adult shall also be
responsible for returning the key to the library on the first day it is open
immediately following the scheduled meeting. If a key is lost, the
organization is responsible for the cost of having the lock changed.
When the room is to be used by organizations or groups with members under the
age of 18, applications for use of the facility must be made by adults, and the
adult in charge should arrive before the young people and must stay until the
departure of all young people.
No
smoking is allowed in the meeting room or in any area of the library.
The Chestatee Regional Library System does not endorse or support any program or
meeting held in a library meeting room unless the program is specifically
sponsored, or sponsored in part, by the library.
